Assistant Actions
Assistant Coach's AI runs on assistant actions — check-in reply drafts, client trend analysis, workout plan coverage checks, workout video reviews, and meal photo estimates. Every one of them costs exactly one assistant action, and your allowance resets at the start of every month.
How assistant actions work
Your monthly allowance depends on your plan:
| Plan | Assistant actions a month |
|---|---|
| Free | 15 |
| Starter | 100 |
| Pro | 500 |
There are five things you can ask the assistant for, and each one costs the same:
| What you ask for | Cost |
|---|---|
| Check-in reply draft | 1 action |
| Client trend analysis | 1 action |
| Workout plan coverage check | 1 action |
| Workout video review | 1 action |
| Meal photo estimate | 1 action |
An action is only deducted once the assistant finishes successfully. If something goes wrong mid-generation (a timeout or server error), nothing is deducted — you're only charged for a result you actually get.
On Pro, two of these happen without you asking
On the Pro plan, meal photo estimates and workout video reviews run automatically. As soon as a client shares a meal photo or finishes uploading a workout video, the assistant reviews it on its own — no button to click, and no assistant action spent, no matter how many clients you have.
Below Pro, both still work exactly as they do today: you click to generate one, and it costs one assistant action. See Meal Logging and Exercise Videos & Workout Photos for what that looks like day to day.
Check-in reply drafts, trend analysis, and workout coverage checks stay on-request on every plan, Pro included — you ask, and it costs one action.
Checking your usage
Go to Settings and look for the AI Usage section. You'll see:
- Actions used — How many assistant actions you've used this month
- Progress bar — Visual indicator of your usage. It shifts from green to amber past 70%, and red past 90%
- Reset date — When your allowance refreshes (always the 1st of the next month, midnight UTC)
You'll also see a small note after an assistant action showing how many actions it used and how many you have left.
What happens when you run out
When you've used all your assistant actions for the month:
- Assistant buttons remain visible, but using one shows an inline message explaining that your actions are exhausted
- The message tells you when your allowance refreshes
- No error toast or disruptive popup — just a calm notice in context
- Your existing drafts and analysis results are unaffected
- On Pro, this never affects meal estimates or workout video reviews — those don't use your allowance in the first place
Buying a one-time top-up
Run out of assistant actions? You can buy a one-time top-up without changing your plan:
- 40 actions for £5
- 100 actions for £10
- 250 actions for £20
Top-up actions never expire. Assistant Coach always uses your monthly allowance first, then uses any top-up actions you have left. You can buy another pack whenever you need one.
Go to Settings → Billing → Assistant action top-ups, choose a pack, and select Buy top-up. If a checkout is already processing, wait a moment before trying again.
Upgrading is different from buying a top-up. A top-up is a one-time purchase of extra assistant actions. A paid plan gives you more actions every month, unlimited clients, and, on Pro, automatic meal estimates and video reviews.
When your allowance resets
Your allowance resets on the 1st of each month at midnight UTC. Unused monthly actions do not roll over — each month starts fresh with your plan allowance. Purchased top-up actions do not expire.
Tips for managing your assistant actions
Every action costs the same, so there's no need to save any of them for special occasions. Draft a check-in reply, run a trend analysis, or check a plan's coverage whenever it's useful — none of them costs more than the others.
Trend analysis and coverage checks are built for periodic use, not a running habit. They're most useful before a planning session, when something feels off with a client, or when you want a second pass on a new program.
Edit drafts instead of regenerating. If a draft is close but needs tweaks, edit it manually rather than regenerating. Each regeneration costs another action.
On Pro, your allowance is really for the on-request work. Meal estimates and workout video reviews run automatically and never touch it, so your 500 actions cover check-in drafts, trend analysis, and coverage checks.