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Telling Clients About Plan Changes

Coaches lose a surprising amount of time to one message: "did you see the new plan?"

Assistant Coach closes that loop. When you activate a plan, your client is told. When you change a plan they already have, you decide whether the change is worth telling them about.

Your client always sees the current plan​

This is the part worth being clear about, because it affects how you work.

Your edits are live the moment you save them. There is no draft mode and no publish step. If a client opens their app while you are halfway through rebuilding their week, they see the half-rebuilt week.

Telling them is a separate thing from showing them. The plan is already there; the notification just says "something changed, go and look."

If you would rather a client not see a plan while you build it, build it as a separate plan and activate it when it is ready.

When you activate a plan​

Activating a workout or meal plan tells the client straight away — a notification in their app and an email.

You will see a confirmation before it happens, so you always know an email is about to go out. Afterwards, a message confirms what was actually sent.

The same applies when you turn on Available to client for an extra workout plan.

When you change a plan they already have​

Edit the plan as normal. Afterwards, the plan card shows a reminder:

You've updated this plan Changes are already visible in your client's app. Let them know what changed.

Press Notify when you want them told. Nothing is sent until you do.

You can rebuild a whole block across three sittings and your client still gets one message, not thirty — the reminder waits for you.

Add a note​

Press Add a note next to Notify to include a line explaining the change:

"Moved your squats to Thursday — easier on the knee."

This is the difference between a client thinking their plan changed at random and a client understanding you made a call for them. It arrives in their email; it does not appear in their app notification.

If it is not worth telling them​

Press the ✕ on the reminder to dismiss it. Nothing is sent.

It comes back if you edit the plan again, and it reappears next time you sign in — a gentle reminder that the client still has not been told, not a bug.

When to notify, and when not to​

The reminder appears for every edit, but not every edit deserves a message. A rough guide:

Worth telling them

  • A new training block or phase
  • Swapped exercises, or a change to sets, reps, or weight targets
  • New calorie or macro targets
  • Anything you would want them to ask you about

Usually not

  • Fixing a typo in a plan name
  • Tidying the order of exercises within a session
  • A correction you made seconds after the mistake

The test is simple: would this change how they train or eat this week? If yes, tell them. If no, dismiss it.

Coaches who notify on every small edit train their clients to ignore the notifications. Save them for changes that matter and they stay meaningful.

What your client receives​

In their app — a notification saying their plan was updated, with the plan's name. It does not list what changed; they open the plan to see.

By email — a short message with a link into their plan, plus your note if you added one. Replies go straight to you, not to Assistant Coach.

Notes​

  • Notifications go to the client only. You will not receive a copy.
  • Deactivating a plan or hiding an extra plan does not notify anyone.
  • There is no way to turn plan notifications off for a single client. If that would help your coaching, tell us — it is the kind of thing we would build.