AI Credits
AI features in Assistant Coach — response drafts and trend analysis — are powered by a monthly credit system. Each AI action costs a set number of credits, and your allowance resets at the start of every month.
How credits work
Every coach gets 50 AI credits per calendar month (UTC). Different AI features cost different amounts:
| Feature | Credits per use |
|---|---|
| Check-in response draft | 1 credit |
| Client trend analysis | 3 credits |
Credits are deducted when the AI action completes successfully. If something goes wrong mid-generation (a timeout or server error), the credits are returned to your balance — you're only charged for successful results.
Checking your usage
Go to Settings and look for the AI Usage section. You'll see:
- Credits used — How many credits you've consumed this month
- Progress bar — Visual indicator of your usage. It shifts from green to amber past 70%, and red past 90%
- Reset date — When your credits refresh (always the 1st of the next month, midnight UTC)
You'll also see a small credit note after each AI action (draft generation or trend analysis) showing how many credits that action consumed and how many you have left.
What happens when credits run out
When you've used all your credits for the month:
- AI buttons remain visible, but attempting to use them will show an inline message explaining that credits are exhausted
- The message tells you when credits will refresh
- No error toast or disruptive popup — just a calm notice in context
- Your existing drafts and analysis results are unaffected
When credits reset
Credits reset on the 1st of each month at midnight UTC. Unused credits do not roll over — each month starts fresh at 50.
Tips for managing credits
Response drafts are cheap. At 1 credit each, you can draft responses for most of your roster every week and still have credits left.
Trend analysis is more expensive but less frequent. At 3 credits, it's designed for periodic deep dives — not something you'd run on every client every week. Use it when you want to review a client's trajectory before a planning session or when something feels off and you want the data synthesized.
Edit drafts instead of regenerating. If a draft is close but needs tweaks, edit it manually rather than regenerating. Each regeneration costs another credit.