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Welcome to Assistant Coach

Assistant Coach is a coaching platform built to handle the day-to-day work of managing clients — so you can focus on what actually matters: coaching.

Whether you're tracking check-ins, building meal plans, programming workouts, or keeping tabs on client goals, everything lives in one place. No more juggling spreadsheets, screenshots in chat threads, or digging through emails to find what a client said three weeks ago.

What you can do​

Assistant Coach is an AI-first platform. We're building features fast that make your coaching smarter, not just more organized. Here's what's available to you today:

AI tools​

  • Trend Analysis — Get an AI-generated summary of a client's recent progress across check-ins, goals, and notes. Spot what's improving, what needs attention, and patterns you might have missed.
  • AI response drafts — Draft personalized check-in responses that match your writing style. Review, edit, and send.
  • Connected Apps — Connect your ChatGPT or Claude account and query your coaching data conversationally. Ask things like "How has Sarah's weight trended?" or "Which clients checked in this week?"

Client management​

  • Client roster — Add clients manually or import in bulk via CSV. Track their lifecycle from intake to active coaching and keep everything organized in one dashboard.
  • Client dashboard — A per-client view with tabs for check-ins, plans, goals, notes, and profile info.

Check-ins and responses​

  • Weekly check-ins — See body measurements, training metrics, subjective feedback, and progress photos all in one view. Compare photos side-by-side and track trends over time.
  • Coach responses — Write and send responses to each check-in, or let AI draft one for you.

Meal plans and food library​

  • Meal plans — Create nutrition templates with full macro tracking. Set calorie and macro targets, and export clean PDFs for your clients.
  • Food library — Search from a shared food library or add your own custom foods with full nutritional data.

Workout plans and exercise library​

  • Workout plans — Build structured training plans with sessions and exercises, complete with sets, reps, rest periods, and YouTube demo links. Export as PDF.
  • Exercise library — Browse, search, and filter exercises by muscle group and equipment. Add your own or import from a starter library.

Goals and progress​

  • Goals — Set measurable goals for clients (weight targets, step counts, exercise PRs, and more) and track progress over time with visual charts.

Forms​

  • Custom forms — Build intake questionnaires and weekly check-in forms with your own questions. Assign them to clients, customize per client, and view their responses with uploaded photos.

Notes and to-dos​

  • Notes — Keep coaching notes linked to specific check-ins or clients. Turn any note into a to-do with a due date and track everything from your dashboard.

Client portal​

  • Portal — Clients get their own portal to submit check-ins, view their plans, track goals, and download PDFs — all branded to your coaching business.

Product roadmap​

  • Roadmap — See what's planned, suggest features, and vote on what gets built next.

How this help center works​

Each guide walks you through a specific feature with clear steps. We've organized things by topic in the sidebar, so you can jump to whatever you need.

If you're brand new, start with First Steps to get your account set up and your first client added.